Organize an event
Each year, thousands of people organize an event to help the Montreal Children’s Hospital Foundation in a variety of ways. Because of their personal experience at the Children’s, the inspiration of family and friends, or simply because they care about sick children, these individuals undertake original projects to help our Hospital.
You too can help sick children by organizing a softball tournament, a benefit breakfast, a barbecue, a dinner-dance, a golf tournament or any other activity that comes to mind.
Important things to think about before you get started…
- What type of event would you like to organize? A dinner? An athletic event? A show? Anything goes, as long as you have a carefully planned idea in mind.
- How will you raise funds? Often, funds are raised through ticket sales – but not always. It’s also possible to raise funds through auctions, by partnering with sponsors, or by asking participants to solicit friends and family. You can also create your own fundraising webpage.
- Do you have help? It’s far more motivating to plan an event with a team, and even better when you bring together people with varied skill sets. For example, a graphic designer can help put promotional materials together, while a member of the business community may be able to help secure sponsorships.
- Have you given yourself enough time? Planning a special event is a big job, and often it can take much longer than expected to put all the pieces in place. It’s always safer to overestimate the amount of time it will take to plan an event.
- What is your budget? Drawing up a budget is a necessary step in planning an event – especially a fundraising event, where expenses should be kept to a minimum. Use the budget page of the Event Application Form to guide you through the process. Please note that you are responsible for the cost of putting on your event.
- What are your goals? Set specific, realistic and measurable goals before you begin. This will help in the planning stages, and will help you identify areas where there is room for improvement next year.
- How will you promote your event? There are lots of ways to get the word out, from creating a Facebook event, to putting up posters, to seeking media coverage. A good rule of thumb is to think of ways to reach the right people, while spending the least amount of money. Sometimes word of mouth can be your greatest marketing tool!
- Will you require tax receipts? Donors may be entitled to receive a full or partial tax receipt for their contributions. For more information about what types of donations are eligible for tax receipts, the Revenue Canada guidelines are available online. You can also consult the guidelines section of our Event Application Form.
In order for your event to be recognized as a fundraiser for the Montreal Children’s Hospital Foundation, you must first download and complete our Event Application Form and return it to firstname.lastname@example.org (you can also return the form by fax or mail). Once we receive the completed form, you can expect to hear from a Special Events Coordinator within one week to discuss the details of your event. For further information, please contact us.
Ways we can help:
- By offering guidance and answering your questions.
- By providing you with an authorization letter, demonstrating to potential sponsors that you have the support of the Foundation.
- By posting your event on our online event calendar.
- By giving you permission to use the Foundation name and logo.
- By providing you with limited amounts of promotional material, including posters, banners, balloons and donation cans.
- By issuing tax receipts to all eligible donors.
Ways we can’t help:
- By reimbursing you for the expenses associated with your event.
- By issuing a press release, or purchasing newspaper or radio advertising to promote the event.
- By sharing either Foundation or Hospital mailing lists, or email addresses.
- Although we will do our best, we cannot guarantee that a member of our staff will be present at your event.
- Due to restrictions in space and to prevent the spread of infection, events cannot be held in the Hospital.